Incorporated January 1, 1899
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Meeting 06/12/2017

ADRIAN CITY COUNCIL MEETING

June 12, 2017

 

6:00pm Council Meeting: Mayor called meeting to order at 6:08pm

Prayer: CM Smith

Pledge of Allegiance: All in attendance

Old Business:

Update on Safety Grant paperwork from Mayor and Chris: Safety grant has been completed and mailed.

Discuss Garbage Bids and vote: CM Hutchinson made motion to accept Evans to continue our garbage is picked up with them changing out the containers and making sure the garbage is completely out of the cans. CM Smith seconds the motion and carried by 2 other council members with CM Sumner sustained.  

Discuss Johnson Co.  SPLOST: Talked about SPLOST for the police dept. and what the money could only be used for.

New Business: 

            Approval of Minutes for May 8, 2017 Council Meeting: CM Hutchinson made motion to accept minutes second by CM Sumner and carried by all

Discuss SPLOST and budget for 2018: Mayor and CM ZSumner will set up appointment to speak with Guy Singletary about this. City should receive approximately $165 thousand total for the next Five years.

Outstanding tax letters that were mailed and total amount owed City: Gave update on the amount of property taxes that are approximately owed the City which is a little over 12 thousand dollars. CM Hutchinson made motion to allow Peach State Asst. (PSA) to help with the Tax Sale this year. CM Smith second the motion with CM Yawn carried the vote. CM ZSumner and CM Sumner sustained for vote.

Electricity at Community Center: A lock box will be put on the thermostat to prevent the changing of the temperature.

Possibility of renting out Old Health Care Building: CM ZSumner made a motion to accept the renting of the Health Dept. with a $200.00 deposit and $200.00 rental fee. Department will be left in the same condition or better than it was when it was first rented. CM Hutchinson seconds the motion and carried by all.

Animal Control Training for (Chris, Jose and Johnny): These men will be going to training for animal control on the 14th.

Bank Reconciliation for May, 2017

            General Acct –

Court Acct –                CM Hutchinson made motion to accept second by CM Smith and carried by all

ECSPLOST Fund –

JCSPLOST Fund –

TSPLOST Fund –

Recreation Acct –

Water Acct –

Feed a kid program from Johnson Co. will begin on Friday, 16th at the Community Center, 11:00am till 12:00pm

Department Heads

Police Department – Chief Chavis – Chief gave report of 15 citations and multiple warnings. Donation of a Ballistic vest was given to the Adrian Police Dept. It was a donation no cost to the City. He also spoke about some Grants that he will looking into for the Dept.

Safety Department – Chief Chavis – Safety grant is complete

Fire Department – Fireworks for the 4th of July, boot drive about $700.00, donation from the City out of the Rec. Dep.t of $1000.00

Water and street Department – CM Yawn – The water is going well, the connections on RR St have already been taking care of so we did not have to do anything. The pipes running from their house to the meter is the problem and they will take care of it. A fire hydrant at the end of RR St. has a leak and we ordered a repair kit and will be fixed when Jesse’s get back from Vacation.

Recreation Department – Mayor – We will be having Rec. Ball this year. April and Patricia will be doing the ball. Ricky Thomas will be doing the concession stand and they will donate 10% back to the Rec. Dept.  We are to order Gator Aid for the Street workers. 

Council Member’s

Suzanne Hutchinson                          Larry Sumner                          Jesse Yawn

Zelda Sumner                                      Wynola Smith

 Mayor called the meeting at 7:20pm. CM Yawn made motion to go out of this meeting and take a break while the Mayor, CM ZSumner, and CM Smith do interviews for the part time clerk position. CM Sumner seconds the motion and carried by all.

 Mayor called meeting to order at 8:20, CM ZSumner made a motion that we go into Regular Council Meeting. CM Yawn seconds the motion and carried by all.

 CM ZSumner made motion that we go out of Regular Council Meeting into Executive Session, CM Yawn seconds the motion and carried by all.

Executive Session – Interview for Part time clerks

                                                 Overtime Compensation                                   

Interviewed four people for the part time position and discussed all qualifications of each applicate.  Council will take a vote in Regular Session.

 Council discussed all types of overtime compensations for employees and will make a vote in Regular Session.

 CM ZSumner made motion to go out of Executive Meeting at 9:45pm. CM Yawn seconds the motion carried by all.

CM ZSumner made motion to go into Reg. Council Meeting second by CM Sumner and carried by all

Mayor stated we need a vote on who to hire.

CM ZSumner made a motion to hire Gina Tibbitts at $8:00 per hour, 3 days a week for the first 90 days and then 2 days a week and as needed after that. CM Yawn seconds the motion and carried by all.

Everything else is put on hold until we get some answers regarding overtime. Exempt or not to Exempt

Mayor stated that she is going to need some help with some maps and what we would like to use for future use of the land.

CM ZSumner made a motion to close the council meeting with CM Hutchinson seconds the motion and carry by all at 9:55pm